PARS Public
Viewer Table of Contents View
Manual of Policy and Procedures / Volume 4 - Case Assignment and Reporting / Chapter 2 - Uniform Report Numbers

4-02/040.00 - Abbreviated URN for Computer Entries


4-02/030.00 - Master File Number/Consolidation of Crime Reports
4-02/050.00 - Multiple Crimes

It will be necessary to use an abbreviated URN to conform with certain automated formats such as National Crime Information Center (NCIC) or Criminal Justice Information System ( CJIS), since most of these formats do not accept a 15-digit number.

Abbreviated URNs shall be nine digits, formed as follows:

  • Start with the second two digits of the time element (representing the last two digits of the reporting year);
  • Use the five-digit sequence number as the core of the abbreviated number; and
  • Follow the sequence number with the first two digits of the location element.

For example, if the full URN is:

910-12345-0245-054

The abbreviated number would be:

101234502.

The usual dash between elements of the URN shall be eliminated in the abbreviated number, as there will be no space in the computer format to accommodate them.