All initial requests from movie or video companies wishing to use a Custody Division facility or personnel for filming purposes shall contact the film coordinator at Sheriff's Headquarters Bureau (SHB). All requests shall be processed in the following manner:
The SHB film coordinator shall contact the concerned facility's film coordinator when a movie company submits a request to film at a Custody Division facility. The SHB film coordinator shall advise the movie company regarding obtaining the required permits.
The SHB film coordinator shall develop a filming operation plan for each approved request and complete the "Filming Permit Operational Plan" form establishing:
The original "Filming Permit Operational Plan" shall be maintained at SHB. A copy shall be sent to the individual facility film coordinator, who in turn will forward a copy to the Chief's Aide of the concerned Division for notification to the Chief.
The movie company site coordinator, the facility film coordinator, and the SHB film coordinator shall be in complete agreement on the exact and specific operations of the film shoot. The film company must have all original permits available at the location at all times or no filming shall be allowed.
Each Custody Division facility shall designate a film coordinator to work with the SHB film coordinator to ensure the operations plan for the movie contract at their facility is followed. The facility film coordinator shall develop a security plan for the film shoot at their facility.
The following guidelines shall be used in establishing site security:
Upon approval of the film shoot security plan by the concerned facility unit commander, the SHB film coordinator has the authority to negotiate with the movie company site coordinator for the number of deputy personnel to be hired.
Personnel selected for an overtime assignment as security for movie filming shall complete an overtime slip (SH-R-251) utilizing overtime code 903 (private entity contract). All overtime slips shall be submitted to the facility film coordinator prior to leaving the location. The facility film coordinator shall account for all overtime slips and shall ensure they are submitted to the appropriate timekeeper. The facility film coordinator shall forward a copy of all overtime slips, along with the billing memo describing the personnel assignments and overtime expenditures, to the Contract Law Unit.
Since each movie company and their filming needs are unique, the facility film coordinator and the SHB film coordinator shall make appropriate notifications and obtain approval from the concerned unit commanders for unexpected or unusual circumstances, or special requests that may occur.