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Manual of Policy and Procedures / Volume 3 - Policy and Ethics / Chapter 2 - Personnel

3-02/090.18 - Employee Absence During the Rating Period


3-02/090.17 - Guidelines for Performance Evaluation Narratives
3-02/090.20 - Responsibility for Evaluation

When an employee is off work for a significant period of time but has worked at least 10 days, a performance evaluation form should be completed with the appropriate ratings given of the employee's performance during the time the employee worked.  A supervisor should complete the rating factors/categories and assign an "overall rating" as well.

A performance evaluation narrative should support the ratings given for the rating period and may include the following statement, if applicable, to address the significant period off work:

"This employee has been absent from work on an authorized leave from              to              (dates) during this evaluation period.  The employee has not performed work to evaluate during that absence."

If an employee is off work for the entire evaluation period, a performance evaluation may be completed as follows:

  • No ratings should be given in any of the rating factors/categories or in the "overall rating;"
  • A statement should be used in the narrative such as one shown above.  If the foregoing narrative statement seems inappropriate, call Employee Relations/ Advocacy Services for a recommended narrative.