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Major Crimes Bureau Unit Orders / 3. FISCAL

3-3 Issuance of Office Supplies


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MAJOR CRIMES BUREAU

DETECTIVE DIVISION

LOS ANGELES COUNTY SHERIFF’S DEPARTMENT

 

            Bureau Order Number:          3-3     

  Subject:                                  ISSUANCE OF OFFICE SUPPLIES

 

Effective Date:

12-2007

Last Date Revised:

11-13-2015

Last Date Reviewed:

09-09-2021

Next Review Date:

09-09-2022

 

PURPOSE

The purpose of this order is to provide guidance for the issuance and maintenance of office supplies by the Operations Staff.  These guidelines are intended to ensure that an adequate quantities of supplies are ordered and kept on hand for use by Bureau personnel.

 

GUIDELINES

When requesting supplies, these guidelines will be followed. 

ROUTINE SUPPLIES

Contact an Operations staff member with your list of supplies needed.  The Operations staff member, time permitting will:

  1. Get the supply room key, accompany the employee to supply room, and ensure that the employee completes the “Supply Log Sign-Out Sheet.”  This log is necessary to track the quantity of supplies used and to establish what needs to be kept on hand. 
  1. If our supply is low on an item issued, the Operations staff member will alert the Procurement OAII by email to ensure that the item is ordered for stock replacement.
  1. If an Operations staff member is not available to immediately fill an order and it is not a “rush” item, the employee’s list of needed supplies will be filled at a later time the same day.  Once the order has been filled, the employee will be notified to come pick up their supplies.

SPECIAL PROJECT OR LARGE OPERATION

If a project is going to require either a large quantity of an item, or a special order, please ensure that as much advance notice as possible is given.  Oftentimes when large search warrant operations are planned, no one takes into consideration the extra quantity of supplies needed. 

SPECIAL ORDER

If an employee is in need of an item that is not normally stocked (i.e., colored paper, specific batteries, etc.), the employee will submit a written request to the Procurement OAII for the item indicating need.  The Procurement OAII will then seek approval to purchase the item.