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Inmate Reception Center Unit Orders / Chapter 5 - Line Procedures

5-03/003.05 Administrative Paperwork- Timeless Submission


5-01/011.00 Release of Inmates with Additional Needs or Mobility Impairment
5-03/009.05 Inmate Count Procedures on "Wayside Lines"

PURPOSE OF ORDER:

 

The purpose of this order is to establish written procedures for the timely submission of administrative paperwork by sergeants and lieutenants working at the Inmate Reception Center (IRC).

 

SCOPE OF ORDER:

 

This order shall apply to all supervisory personnel assigned to and/or working in any capacity at the IRC.

 

ORDER:

 

IRC supervisory personnel shall adhere to the following as it relates to submission of administrative paperwork to the operations office:

 

Reports and Submitting Timelines:

 

  • All Force Packages shall be completed and submitted to the operations office, compliance section within ten (10) days of the occurrence.

 

  • All Allegation Of Force Packages shall be completed and submitted to the operations office, compliance section within ten (10) days of the occurrence.

 

  • All Watch Commander’s Service Comment Reports (WCSCR) shall be completed and submitted to the operations office, compliance section within fourteen (14) days of being assigned to the supervisor.

 

WCSCR may be submitted within thirty (30) days if there is a pending 10-day letter or if there are other articulated issues and it is approved by the unit commander or the operations sergeant or lieutenant.

 

  • All Inmate Complaints Against Staff Inquiries shall be completed and submitted to the operations office, compliance section within fourteen (14) days of being assigned to the supervisor. Completion shall include the aggrieved inmate receiving a response from the facility consisting of either a resolution of the grievance or a notification to the aggrieved inmate that the facility was unable to complete the investigation within fourteen (14) days and is initiating an extension or placing the grievance in an interim status.

 

  • All Unit Level Administrative Investigations will be completed and submitted to the captain within ninety (90) days of being assigned to the investigator.

 

  • All Employee Injury Packages shall be submitted to the operations office, return to work section within twenty-four (24) hours of the incident.

 

  • All Traffic Collision Packages shall be completed and submitted to the operations office's statistical coordinator within seven (7) days of the incident.  If the package is pending an outside police agency's traffic collision report, the handling supervisor shall complete the supervisor's report with the information provided by the on-scene law enforcement investigator.  The handling sergeant shall ensure that the outside agency report is later submitted to the operations office as soon as the report is available.