16-01 ADMINISTRATIVE PAPERWORK REPORTING

ADMINISTRATIVE PAPERWORK REPORTING AND TRACKING

PURPOSE:

The purpose of this order is to establish guidelines for the reporting, tracking, and submission of administrative paperwork.

POLICY:

When a member of Carson Station becomes involved in an incident that requires administrative documentation including, but not limited to, a traffic collision, employee injury, use of force, allegation of force, Watch Commander Service Comment Report (WCSCR), vehicle pursuit, foot pursuit, civil claim, or damage to property, the on-duty watch commander, regardless of rank, is responsible for:

• Ensuring the initiation of a watch commander log entry in the Station/Bureau Administration Portal - Watch Commander Log (WCL) without delay
• Emailing the WCL narrative of the WCL to the "Carson Operations" email group
• Ensuring notifications of an incident include all pertinent information regarding the incident and identification of all involved employees
• If an event requires entry into the Preliminary Data Entry (PDE) module of the Personnel Performance Index Program, ensuring the handling supervisor enters the necessary information into the PDE module
• Ensuring all incidents are entered into the Risk Management Tracking program by the handling supervisor
• Reviewing the incident documentation (package) from the handling supervisor for accuracy and completeness
• Ensuring submission of completed incident documentation to Operations pursuant to this Order