INSTRUCTIONS FOR COMPLETION OF THE
P.A.S.S. (PATROL AREA STATISTICAL SUMMARY) REPORT
ATTACHMENT TO CLEB TRAINING BULLETIN NUMBER 11
(Rev. February 23, 2018)
The following document shall be used when completing the P.A.S.S. (Patrol Area Statistical Summary) Report. In order to compile the monthly report, you will need access to RAPS II and LARCIS.
To request RAPS II access, your Unit Commander must access the Department’s Intranet at http://intranet/Intranet/Sites/DSB/TechInfo/Raps/Forms/RAPS_Acct_Request_Form.htm . The RAPS Coordinators will verify that the request actually came from your Unit Commander’s User ID account.
To request LARCIS access, you will need to attend a LARCIS Training Course. You can request the training through the LARCIS Training Coordinator email group at LARCIS_trng_coordinator@lasd.org .
The following is a categorical set of instructions for each section of the PASS Report:
SERVICE LEVELS: (RAPS_500A Report)
After logging onto to RAPS II, click on “PSTS Inquiry” (Patrol Service Tracking System) from the tool bar located at the top of the screen. Click on “Reports” and then simply enter the search criteria for either a Contract City or Unincorporated Area utilizing the “RAPS_500A
Monthly Service Compliance Report” format.
CRIME STATISTICS: (Department Intranet - UCR Report)
PART I CRIMES are posted by the 23rd of the month for the preceding month on the Department’s Intranet. The “UCR” (Uniform Crime Report) can be accessed using the following path from the Department’s Intranet Site ➥ Web Applications ➥ Crime Data & Statistical Reporting ➥ Crime Statistics ➥ Crime & Arrest Reports/Query Tools ➥ Monthly Crime Report (UCR - Return A).
Click on the year/month and the desired station. Each station report contains the Contract City and Unincorporated Area crime statistics, and a grand total for the station.
NOTE: The UCR Return A sorts the Unincorporated Areas into different reports for the Angeles National Forest and Oak Grove Park areas. Add the Unincorporated Areas together to obtain the total.
|
CRIME CLASSIFICATION |
DATA SOURCE |
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Homicide
|
Use “Report 1.” Add the “Actual Offenses” column for classification “(A) Murder” and “(B) Manslaughter Voluntary” for the total. |
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Rape
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Use “Report 1.” The total is in the “Actual Offenses” column for classification “2. Forcible Rape (Total).” |
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Robbery
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Use “Report 1.” The total is in the “Actual Offenses” column for classification “3. Robbery (Total).” |
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Aggravated Assault |
Use “Report 1.” To obtain the “Aggravated Assault” total, use the “Actual Offenses” column and subtract “(E) Other assaults-simple” from “4. Assault (Total).” |
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Burglary |
Use “Report 1.” The total is in the “Actual Offenses” column for classification “5. Burglary (Total).” |
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Larceny
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Use “Report 1.” The total is in the “Actual Offenses” column for classification “6. Larceny-Theft (Total).” |
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Grand Theft Auto
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Use “Report 1.” The total is in the “Actual Offenses” column for classification “7. Motor Vehicle Theft (Total).” |
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Arson |
Use “Report 2 - ARSON.” The total is in the “Actual Offenses” column “Grand Total.” |
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Total Part I Crimes |
Total all of the above crime totals. |
PART II CRIMES
Use LARCIS to obtain the Part II Crimes Management Report.
|
CRIME CLASSIFICATION |
DATA SOURCE |
|
Total Part II Crimes |
Use LARCIS Crime Information Report - Primary Crime Counts. This Report can be accessed by selecting the following menu options:
LARCIS Main Menu > 5. Management Reports/Statistics > 1. Management Reports > 5. Crime Information > a. All Crime Counts (For Primary Statistical Code)
From the screen, enter the date parameters and select either the city name for the contract city or the RD Grouping for the unincorporated area. If an RD Grouping has not been created, contact the LARCIS Help Desk for assistance. Leave “No Group Selected” highlighted in the “Report Grouped By” field.
The Part II Crimes Total is obtained by adding the “count” for each of the following “Stat Code Series” in this Report: “10-” through “26-”; “28-” through “33-”; “39-”; “43-”; and “52-”. |
AVERAGE RESPONSE TIMES
Use RAPS II to obtain the 416_A Report for response times.
|
TYPE OF CALL |
DATA SOURCE |
|
From the “Reports” menu, choose the 416_A Report. Enter the applicable “From” and “To” dates, and select your station. Select “Generate Report.”
To determine each Contract City’s response time, locate the Patrol Area and Contract City on the left side of the report and use the data indicated under the “Contract Cities” column of the report.
To determine the Unincorporated Area’s response time, use the data from the “Total Summary” under the “Unincorporated Areas” column located in the lower right area of the report. |
MISCELLANEOUS
|
CATEGORY |
DATA SOURCE |
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TOTAL ARREST |
Use the AJIS PA-84 report printed on each station’s JDIC printer on the first of every month. The PA-84 provides arrest statistics for each station, sorted by the Unincorporated Area and each Contract City. These reports are also available on the LASD Intranet and can be retrieved by using the following path: General Information ➥ Crime Statistics ➥ Monthly Arrest ➥ Summary Reports |
|
TOTAL CALLS FOR SERVICE |
RAPS II is the source for this information. Note: This is the same source report (416_A) used for Average Response Times section of the Report.
From the “Reports” menu, choose the 416_A Report. Enter the applicable “From” and “To” dates, and select your station. Select “Generate Report.”
To determine each Contract City’s total calls for service, locate the Patrol Area and Contract City on the left side of the report and use the “Total” of “Call” indicated under the “Contract Cities” column of the report.
To determine the Unincorporated Area’s calls for service, use the “Total” of “Call” data from the “Total Summary” under the “Unincorporated Areas” column located in the lower right area of the report. |
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REPORTS (All URN’s) |
Use the LARCIS report that provides all URN’s drawn. The path to access this report is:
LARCIS Main Menu > (5) Management Reports/Statistics > (4) Management Statistics > (e)URN Count Report
From the screen, enter the date parameters and select either the City name for the Contract City or the RD Grouping for the Unincorporated Area. If an RD Grouping has not been created, contact the LARCIS Help Desk for assistance.
Use the number indicated in the “URNS” total at the bottom of the report. DO NOT use the “Reports” total.
NOTE: Remember to include any recently drawn manual URN’s that are not yet entered in LARCIS. |
EQUITABLE VACANCY TABLE
|
|
Staffing (575) |
Percent Staffing (575) |
Percent Vacant (575) |
575 Vacant Positions (contract cities and unincorporated area) |
575 Equitable Vacancy Distribution (rounded) |
575 Vacancies (contract cities and unincorporated area) |
|
*Contract Cities |
58 |
67.44% |
11.63% |
10 |
7 |
|
|
*County Area |
28 |
32.56% |
3 |
|
*This table only reflects 575 contract cities, other contracts, and unincorporated County area patrol deputy staffing. CLEB use only. The CLEB Sergeants will fill out table based on your station’s Baseline, Personnel Report tab.
As of January 1, 2007, the PASS Report will contain an “Equitable Vacancy Distribution Table.” This table will capture 575 contract cities, other contracts, and unincorporated area patrol deputy staffing vacancies at your station. The staffing figures should match your station’s Baseline staffing worksheet and confirm that an equitable portion of the vacancies are being shared between both the 575 contract cities and unincorporated County areas per Field Operations Directive 06-04, Equitable Distribution of Patrol Deputy Resources. Below is the breakdown of the table:
|
Column |
Data Source |
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STAFFING (575) |
This column lists the total deputy patrol staffing levels for the city, other contracts, and unincorporated areas, based on the city and County 575’s. |
|
PERCENT STAFFING (575) |
This column is automatically calculated (based on the existing 575’s), by dividing the staffing levels in the city and County by the total station 575 staffing level (i.e. 58/86 = 67.44%; 28/86 = 32.56%). |
|
PERCENT VACANT |
This column is automatically calculated by dividing the total number of patrol vacancies in your station (both contract cities and unincorporated areas) by the total 575 positions (i.e. 10 vacancies/86 Staffing 575 column = 11.63%). |
|
575 VACANT POSITIONS (contract cities, other contracts, and unincorporated area staffing). For CLEB use only. |
This column can be calculated by adding your total patrol vacancies (contract cities, other contracts, and unincorporated areas). Please refer to your station’s Baseline, Personnel Report tab (Direct Contract and Direct Unincorporated 575 Summary Tables) to ensure that your staffing figures are correct. Do not include any unavailable deputies in your vacancy total, they are not considered vacant positions. |
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575 EQUITABLE VACANCY DISTRIBUTION (ROUNDED). For CLEB use only. |
This column is automatically calculated by multiplying the 575 deployment (Percent Staffing column 575 column) separately for both contract cities and unincorporated areas, by the 575 Vacant Positions column (i.e. 67.44% x 10; 32.56% x 10). |
|
575 VACANCIES (contract cities, other contracts, and unincorporated area staffing) |
These are the vacancies that you have assigned to the contract city areas, other contracts, and the unincorporated areas. In order to be equitable, they should closely mirror the Equitable Vacancy Distribution (rounded) column. Unavailable deputies are not a vacancy. |
In the narrative section, please ensure that your unit commander provides an explanation if compliance is less than 98% or more than 102% (e.g. scheduled vacations, FMLA, extra enforcement, etc.). If applicable, include information such as changes in crime trends, response times, arrest activity or unusual occurrences.