2-01/040.00 - Record Keeping



Branch Supervisors shall be responsible for ensuring that the following records are maintained at the Branch for the indicated amount of time, after which they may be destroyed:

Retention Period Records
30 Days Citations (release citations) (copy...keep with new booking packet
1 Year Inmate Sick/Injury Reports (Originals to Bureau Headquarters)
2 Years

Inmate Property Releases

Inmate Packet (i.e...court list, transmittals, green court lists)

Strip Search Authorization From and required Physical Body Cavity Search Warrants

3 Years Inspection Reports
  • Institutional Inspection Committee
  • Grand Jury
  • Fire Department
  • Health Department
5 Years
  • Facility Logs (i.e., incidents, URN #s, Title 15 (blue) log book, Red Book, etc.)
  • Maintenance Records see title 15 log book
  • Statistical Reports, See Title 15 Log Book
  • Inmate Incident Reports (SHAD 49): Major (5 years), Minor until released, (All originals go to Bureau Headquarters)
  • Inmate Complaints (Originals to Bureau Headquarters)