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Court Services Division Manual / Volume 1 - Administration / Chapter 5 - Administrative Procedures

1-05/080.00 Reference Number System


1-05/070.00 Court Services Division Radio Call Signs
1-05/090.00 Computer Games on County-Owned Computers

When an incident occurs that requires a written report(s), personnel at the Branch will call the Bureau operations staff and request a reference number. The operations staff will access the Reference Number System and issue the reference number for all reports associated with that event. Once the reference number has been issued to the requestor, the reference number shall be written at the top of each report(s). In some events an URN may also be required. The Reference Number system issues a unique number specific to the requesting Unit.

Bureau/Unit

Reporting District Year Date Incident Number
4400 2005 704 101

The Reference Number system then creates an electronic file number listing all reports associated with that event. All reports pertaining to this number will be entered into the Reference Number System. Each Bureau/Unit will have a reference log and their own Reporting District (RD).

Court Services Division Headquarters 4000
Central Bureau 4050
East Bureau 4100
West Bureau  4400
Civil Management Unit 4200

Whenever an incident occurs that encompasses one or more of the following events, a reference number shall be drawn by the Branch and issued by the Bureau/Unit.

  • Incident requiring a SH-AD 49
  • Force Incident
  • Erroneous Release
  • Inmate Complaint
  • Mental Observation
  • Inmate Injury
  • Inmate Incident
  • Employee Injury
  • Other incidents as directed by Court Services Division

Reference numbers will be drawn in addition to urn numbers, should it be required. For further information refer to the Court Services Division reference number training manual.