The diversity and scope of this Bureau's operation creates inherent problems in the area of scheduling and personnel assignments. Movement of personnel can be required in response to transfers, a shortage of assigned personnel, excessive sick call-ins or injuries and a myriad of other reasons. All of these factors tend to create a transient nature for assignments within Transportation Bureau.
It is our intent, however, to provide a stable working environment for deputies assigned to Transportation Bureau as much as possible while continuing to function in a responsible, efficient and acceptable manner. All assignment selections shall be approved by the Unit Commander. The assignment guidelines are as follows:
To the extent possible, deputies will be assigned the crew of choice. However, final crew assignment decisions will be made by the Scheduling Sergeant. Changes from an indicated preference may be made based on several factors, which include balancing drivers and non-drivers, experience of the Deputy, officer safety/security, and the overall needs of the Bureau.
Transportation Bureau North shall be assigned by Bureau seniority with those deputies having the least Bureau seniority being assigned first, unless sufficient qualified volunteer personnel are available.
Vacancies in the schedule that will be vacant for a known period of time, such as scheduled vacations or long term IOD's, shall be filled, if possible by the same Standby Deputy for the duration of the vacancy. Standby needs will be filled by overtime, if necessary.
Vacations
In conformance with existing Departmental policy, annual vacation periods are awarded on a seniority basis with those persons having the longest service in this Department receiving first choice of available vacation periods. For sworn members, seniority in service for purposes of scheduling vacations, includes civilian service time with this Department only. To further clarify this policy and to provide equality in the selection process, the following guidelines shall be in effect:
Selections will be made in calendar week increments for a period of up to four (4) consecutive weeks (no split vacations).
Personnel who choose not to take all of their accrued vacation during the first selection period must wait until all other personnel have made their first selection.
After everyone has made their first selection, the remaining openings shall be made available again on a seniority basis.
Deputies who anticipate being off duty during any of their selection periods, shall submit a memorandum to the Scheduling Sergeant on their last work day before that selection period. They shall list, in descending order of preference their three most desired vacation periods from among those they know are still available. Once an individual has been assigned a vacation period an Absence Request form (SH-R-96) must be submitted prior to the tentative posting date, of the Bureau monthly schedule for that period.
In the event of a tie in Departmental seniority dates, Bureau seniority shall be used. If there is a tie in both Department and Bureau seniority dates, those persons concerned shall select their vacation periods in alphabetical order.