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Court Services Division Manual / Volume 2 - Lockup / Chapter 1 - General Provisions and Definitions

2-01/040.00 - Record Keeping


2-01/035.10 - Judicial Notification Requirement of Escaped Inmates
2-01/040.05 - Uniform Daily Activity Log (UDAL/eUDAL) / Title 15 Log

Branch Supervisors shall be responsible for ensuring that the following records are maintained at the Branch for the indicated amount of time, after which they may be destroyed:

Retention Period Records
30 Days Citations (release citations) (copy...keep with new booking packet
1 Year Inmate Sick/Injury Reports (Originals to Bureau Headquarters)
2 Years

Inmate Property Releases

Inmate Packet (i.e...court list, transmittals, green court lists)

Strip Search Authorization From and required Physical Body Cavity Search Warrants
3 Years Inspection Reports
  • Institutional Inspection Committee
  • Grand Jury
  • Fire Department
  • Health Department
5 Years
  • Facility Logs (i.e., incidents, URN #s, Title 15 (blue) log book, Red Book, etc.)
  • Maintenance Records see title 15 log book
  • Statistical Reports, See Title 15 Log Book
  • Inmate Incident Reports (SHAD 49): Major (5 years), Minor until released, (All originals go to Bureau Headquarters)
  • Inmate Complaints (Originals to Bureau Headquarters)