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Manual of Policy and Procedures / Volume 5 - Line Procedures / Chapter 4 - Property and Evidence Procedures

5-04/080.00 - Transfer of Property/Evidence


5-04/070.80 - Storage of Property/Evidence Other Than Money and Valuables
5-04/080.10 - Interim Removal, Transfer And/Or Release of Property and Evidence to Court

For chain of custody purposes, ALL transfers or movement of property/evidence items within the Department shall be recorded in PRELIMS.  An interim removal form is not required.  Any item transferred to/from an individual to a storage location or to another individual will require validation of the transfer via Personal Identification Number (PIN) entry in PRELIMS.  The following types of transfers shall be recorded in PRELIMS:

  • Transfer of items from one storage location to another storage location within the same facility/unit;
  • Transfer of items from a storage location to an individual (PIN required);
  • Transfer of items from an individual to a storage location (PIN required);
  • Transfer of items from one individual to another individual (two PINs required);
  • Transfer of items from an individual to the custody of the court; See section 5-04/080.10 Interim Removal, Transfer and/or Release of Property and Evidence to Court;
  • Transfer of items between facilities requires the items to be transferred to an individual first and then to the storage location or individual at the second facility (PINs required);
  • Transfer of items into or out of a secure location, such as a safe, requires two  PINs, one of the person placing the item in the secure location and the second of the person approving the transfer, such as the watch commander.