When enclosures (documents, papers, etc.) will be included with a letter or when material will be sent separately, a statement to this effect should be included in the body of the letter.
If the material to be enclosed is of unusual importance, it should be listed and identified in short lines. In such cases, the enclosure notation shall be punctuated with a colon and shall only appear on the copy, not on the original.
The enclosure notation shall be placed two lines below the identification initials or two lines below the file number, if used, using upper and lower case letters.
EXAMPLES:
Document - Legislative Report
Report - Law Enforcement Mutual Agreement Pact
If material is being sent under separate cover, the enclosure notation shall be as follows:
Document - Legislative Report
Report - Law Enforcement Mutual Agreement Pact