A supervisor shall not ask an employee for medical certification or doctor’s note while the employee is utilizing the calendar year’s Protected Sick Leave/Kin Care Leave time (see MPP 3-02/040.20, Kin Care). However, a supervisor may ask an employee for a medical certification or doctor’s note from a licensed physician or from any health care provider as defined under the Family Medical Leave Act (FMLA), for their own medical or psychological condition, on the first subsequent day of absence during a calendar year where the employee has already exhausted their maximum Protected Sick Leave/Kin Care Leave time. Any request for a doctor’s note must comply with the medical privacy rights of the employee, including no mention of diagnosis, prognosis or anything that would lead to the understanding of what is the diagnosis or prognosis. Medical certification and doctor’s notes must be kept in a separate medical file.
NOTE: Medical Certification or Doctor’s note is defined as a written note, email, or stamped document.