After notification, the unit commander shall be responsible for having an immediate search conducted for missing property:
- The property records shall be examined to ensure that the property was received; and
- Inform prisoner or ex-prisoner if another agency is holding the property.
Property found during the search shall be handled as follows:
- Store found property with prisoner's other property;
- Inform prisoner; and
- Return found property to ex-prisoner.
If property is not found and Prisoner Claim for Missing or Damaged Property form (SH-AD-495) is completed, the following is necessary:
- Prepare Incident Report (SH-R-49), classify as "Missing Property of Prisoner," and assign an URN;
- If the facts indicate no further investigation is necessary, classify as inactive; and
- If further investigation is warranted, the Incident Report shall be active.
The assigned unit shall submit a claim to the Executive Officer of the Board of Supervisors for property not found as follows:
- Prepare a cover letter with the claim to the Executive Officer of the Board of Supervisors with copy of letter to Fiscal Administration; and
- Send cover letter and two copies each of the Incident Report, the Prisoner Claim for Missing or Damaged Property, and all supporting documents to:
Executive Officer, Board of Supervisors, Attention: Claims
500 West Temple Street, Room 383
Kenneth Hahn Hall of Administration, Los Angeles, CA 90012
After a claim has been forwarded to the Executive Officer of the Board of Supervisors:
- Dispose of property in the prescribed manner if the claim has been processed and settled; and
- If the claim has not been processed or settled, it shall be closed. Use recovered property procedure.
The assigned unit shall notify the Executive Officer of the Board of Supervisors immediately by telephone, followed by a supplemental report when missing property is found.