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Manual of Policy and Procedures / Volume 3 - Policy and Ethics / Chapter 5 - Fiscal

3-05/100.20 - Reporting Equipment Losses


3-05/100.15 - Reporting Procedures Regarding Loss of Funds
3-05/110.00 - Toll Calls/Telegrams

Whenever a theft of a county-owned fixed asset item is discovered, the unit at which it occurred shall:

  • Make a phone notification to Fiscal Administration, Inventory Control Section;
  • File a Incident Report (SH-R-49) and distribute as follows:
  • Original to RIB;
    • One copy to the auditor-controller, Fixed Assets Unit;
    • One copy to accompany the Report of Equipment Loss; and
    • One copy to Fiscal Administration- Inventory Control.
  • Complete a Report of Equipment Loss (SH-848-MC);
  • Send the Report of Equipment loss, signed by the unit commander, to the division chief or division director; and
  • After approval by the division chief or division director, a copy of the Report of Equipment Loss shall be attached to a copy of the Incident Report and distributed.

For Department radio equipment or accessories, follow the procedure outlined in Communications chapter, section 3-07/010.40.