Any unit which discovers a loss of funds at their location due to a burglary, mysterious disappearance, or embezzlement shall proceed as follows:
Make an immediate phone notification to Fiscal Administration, Revenue and Billing;
File a Incident Report (SH-R-49) and distribute as follows:
Original copy to Records and Identification Bureau (RIB);
Mail two copies to the auditor controller, Audit Division; and
One copy to accompany SH-AD-32A to division chief or division director.
Send a SH-AD-32A, signed by the unit commander to the division chief or division director. The SH-AD-32A shall include:
A brief description of the circumstances surrounding the loss;
The amount of the loss;
List of items (property) lost; and
Money and securities segregated by type (revolving fund, Department collections, current county collections, etc.). If receipts were issued for the loss involved, the numbers of such receipts should be indicated.
After review by the division chief or division director, the SH-AD-32A shall be forwarded to the Director of Fiscal Administration.