3-02/300.10 - Overtime

FLSA/EXEMPT/
RESERVE DEP. CODES

CARP/
LOAN CODES

DESCRIPTION

OVERTIME REASON / REASON CODES

COURT APPEARANCE

301

A01

Administrative Hearing - Criminal

All appearances for hearing before the County Grand Jury, Department of Motor Vehicles, Federal Grand Jury, or depositions

302

A02

Federal Court

All appearances in Federal Court.

303

A03

Juvenile Court - Continued

All appearances in Juvenile Court that are based on a continuance.  Do not use this code for a trial that trails to the next day.

304

A04

Juvenile Court - Motion Hearing

All appearances in Juvenile Court based on motions only (e.g., 1538.5 P.C).

305

A05

Juvenile Court - Trial

All other appearances in Juvenile Court including Dennis H. Hearings and/or in trials that trail to the following day.

310

A10

Traffic Citation Only

All overtime required for appearances in all Traffic Courts.

311

A11

Pretrial Conference

All pretrial conferences with prosecuting attorneys, County Counsel, Judges, etc.

312

A12

State Parole Hearing

All appearances for testimony regarding an individual's parole.  For overtime required to provide security at a State Parole Hearing use Code 617 - State Parole Hearing Security.

313

A13

Superior Court - Continued

All appearances in Superior Court that are based on a continuance.  For appearances in Juvenile Court, use Code 303.

314

A14

Superior Court – Prelim Hearing

All appearances in Superior Court that are specifically required for motions only. For appearances in Juvenile Court, use Code 304.

315

A15

Superior Court - Trial

All appearances in Superior Court, and/or in trial(s) that trail or reconvene the following day.

316

A16

Youth Authority Hearing

All hearings conducted by the California Youth Authority.

317

A17

Traffic Court

All overtime required for appearances in all Traffic Courts.

398

A98

Other Court Appearance – Not Listed

Shall only be used for overtime required for court appearances that are not otherwise listed/covered by a specific Overtime Reason Code.  Employee and supervisor shall ensure that the specific job performed and otherwise not listed/covered by a specific Overtime Reason Code, is clearly described in the “Detailed Explanation and Justification of Overtime Worked” area of the form.

399

A99

On-Call Court - (Half-Time)

All on-call court overtime authorized by the employee's Memorandum of Understanding.  Presently this code results in half-time, paid compensation for a minimum of two hours for employees in the Peace Officers and Supervising Peace Officers Memorandum of Understanding.

When evidence required for court must be picked up and transported to court, include the overtime required under the appropriate court appearance code.

JUDICIAL PROCEDURE

401

J01

Bailiff - Early/Late

All overtime required to fill bailiff positions due to extended court hours.

402

J02

Civil Process Service

All overtime required due to civil process and keeper service.

403

J03

Court Lock-Up Security

All overtime required to provide security of a court lockup prior to or at the end of a normal shift during regular court hours.

Special security on a weekend should be recorded under this code. Replacement of a lockup deputy who is sick or injured must be recorded under the appropriate vacancy code (e.g., VA01 - Injured on Duty or VA04 – Sick).

404

J04

Courtroom Security

All overtime required to provide/maintain security of a courtroom.  Time in this category will include supplemental security for high security trials or acting as bailiff in a court that does not normally have a bailiff.  Replacement of a normally assigned bailiff shall be recorded in the appropriate vacancy category.  The primary reason for the overtime shall be used when selecting the proper code (e.g., Witness Protection vs. Courtroom Security or Tactical Operation).  A Special Weapons Team call-out due to a barricaded suspect in a courtroom will be coded as 815 - Tactical Operation rather than Courtroom Security.

405

J05

Criminal Process Service

All overtime required due to criminal process.

406

J06

Jury Maintenance

All overtime required to maintain a jury (e.g., security, escort service, protection).

407

J07

Witness Protection

All overtime required to protect a witness.  A tactical operation developed to protect a witness would be coded under the more specific code of witness protection rather than the general code of tactical operation.

408

J08

Warrant Preparation

All overtime required for the preparation of an arrest or search warrant when preparation is the only activity.

409

J09

Warrant Service

All overtime required for the service of an arrest or search warrant.  Overtime expended by SEB to assist Narcotics Bureau during the service of a high risk warrant shall be recorded as "warrant service" rather than "tactical operation." Even though a tactical plan was implemented by a Special Weapons Team, Warrant Service was the primary reason for the overtime.

Regarding warrant preparation and warrant service:  Do not submit separate overtime slips when one activity leads to another.  For example, while working overtime, a detective prepares an affidavit, locates a judge, obtains a warrant, serves the warrant, makes an arrest and writes a report.  The code "warrant service" shall be used because all activity occurred as a result of, or to facilitate, the service of the warrant.

498

J98

Other Judicial Procedure – Not Listed

Shall only be used for overtime required for judicial procedures that are not otherwise listed/covered by a specific Overtime Reason Code.  Employee and supervisor shall ensure that the specific job performed and otherwise not listed/covered by a specific Overtime Reason Code, is clearly described in the “Detailed Explanation and Justification of Overtime Worked” area of the form.

ADMINISTRATIVE/CLERICAL

501

M01

Administrative Duties - Clerical

All overtime required for clerical duties not covered by a more specific code (e.g., filing, typing, purging, file consolidation, surplus property records/storage, etc.).

502

M02

Administrative Duties - Staff

Primarily for use by operations, staff, supervisory/ management/executive personnel who, by necessity, must attend meetings; review/write documents evaluations and reports.  If attending city council/contract city meetings, use Code 502 – Community Service.  If writing criminal reports, use Code 712 - Report Writing.

503

M03

Administrative Hearing - Non-Criminal

Appearances before the Civil Service Commission, the Board of Supervisors, etc.

504

M04

Administrative - Transportation

All overtime specifically required for travel, except standard travel time to and from local courts.  Executive transportation, long distance travel to training, California Specialized Training Institute (C.S.T.I.), and areas out-of-state shall be included under this code.

505

M05

Automated System Maintenance

All overtime required for computer systems repair, maintenance, systems malfunction or restoration. Include: overtime required to re-enter lost data or for reprogramming as a result of a malfunction; manual preparation of court lists, searches for inmates; and additional jail security required due to computer failure.

506

M06

Automated System Programming

All overtime required for programming a computer system, including program development and reprogramming, not required due to malfunction.

507

M07

Budget Preparation

All overtime required to prepare the unit, division or Department budgets, including time required for meetings, writing, typing, negotiation, management/executive review, etc.

508

M08

Data Input/Retrieval

All overtime required for the input or retrieval of information from computer systems.  Include all time required for system updates not related to malfunction or the retrieval of information for analysis.

509

M09

Data Search/Analysis

All overtime required for crime trend, data or statistical analysis when computer systems are used to obtain the data.

510

M10

Operations Evaluation

All overtime required to evaluate an operation; includes overtime worked due to command inspection after action report/critique, observation(s) by Inspectional Services Unit (not an investigation); evaluation of activity by another agency, etc.

511

M11

Personnel Investigation, Non-Criminal

All overtime required to conduct, write, interview, report, or review a non-criminal personnel investigation (e.g., internal, background [other than recruitment], citizen complaints, administrative, unit-level, etc.).  Criminal investigations should be coded under the appropriate investigation code.

512

M12

Recruitment

All overtime related to the recruitment and hiring of personnel (e.g., background investigation, interview, recruitment displays/programs, testing, etc.).

513

M13

Staff Meeting

All overtime required to conduct staff business not related to a unit meeting that is authorized/defined in various MOUs.

514

M14

Timekeeping 

Overtime specifically required for timekeeping functions, including validation, eHR data entry, and special reports.

515

M15

Unit Meeting

Overtime specifically authorized for all members of an organization to attend a meeting as defined in the various MOU's.

598

M98

Other Administrative Duties – Not Listed

Shall only be used for overtime required for administrative duties that are not otherwise listed/covered by a specific Overtime Reason Code.  Employee and supervisor shall ensure that the specific job performed and otherwise not listed/covered by a specific Overtime Reason Code, is clearly described in the “Detailed Explanation and Justification of Overtime Worked” area of the form.

CUSTODY OF INMATES

601

C01

Booking Records

All overtime related to inmate records (e.g., filing, purging, reviewing, document analysis, special studies, property/clothing purge, etc.)

602

C02

Cashiering (Inmate Funds)

All overtime related to inmate trust accounts, bail and fine processing, special studies, audits, overage and loss investigations, special deposits, balancing, and inmate mail processing.

603

C03

Food Service – Preparation

All overtime worked by Custody Services - Division Food Services personnel for the preparation of food.  Include the time expended preparing box lunches for an emergency operation unless a control number (OCN)/project code was assigned.  If a control number (OCN)/project code was assigned, use this Overtime Reason/Reason Code and the most appropriate Budget Activity Code (e.g., reimbursable or non-reimbursable event), and provide the control number (OCN)/project code.

604

C04

Food Transportation 

All overtime required to transport food to Department facilities or emergency staging areas.  If a control number (OCN)/project code was assigned, use this Overtime Reason/Reason Code and the most appropriate Budget Activity Code (e.g., reimbursable or non-reimbursable event), and provide the control number (OCN/project code.

605

C05

Inmate Class/Movement

All overtime required for the classification and movement of inmates at the jail including work release, classification, work furlough, interior movement/processing, placement, relocation, etc.  Do not include inmate transportation via radio car, bus or airplane.

606

C06

Inmate Feeding 

All overtime required to facilitate inmate feeding.

607

C07

Inmate Incident Disturbance

All overtime expended as a result of an inmate incident or disturbance unless a more specific code applies.  Include riots, emergency response teams, escapes, jail assaults, searches, fires, etc.

Do not include jail investigations if a more specific section applies (e.g., pre-complaint investigation, post-complaint investigation, evidence gathering, etc.).

608

C08

Inmate Recreation 

All overtime expended to meet federal mandates for inmate recreation.

609

C09

Inmate Vocational Training

All overtime expended in support of a specific inmate vocational training program (e.g., carpet laying, tile setting, upholstery, etc.).

610

C10

Jail Enterprise – Bakery 

All overtime required to support the jail bakery.  Include vacancy and all other overtime under this code; a justification must be provided.  *See Note.

611

C11

Jail Enterprise – Farm 

All overtime required to support the jail farm operation.  Include vacancy and all other overtime under this code; a justification must be provided.  *See Note.

612

C12

Jail Enterprise – Laundry 

All overtime required to support the jail laundry operation at Pitchess Detention Center.  Include vacancy and all other overtime under this code; a justification must be provided.  Do not include laundry activity for any other facility under this code.  *See Note.

613

C13

Jail Enterprise – Stores 

All overtime required to support the jail store operation.  Include vacancy and all other overtime under this code; a justification must be provided.  *See Note. 

614

C14

Medical Records

All overtime required to manage, maintain, develop, purge, or file inmate medical records.

615

C15

Medical Services 

All overtime required to provide medical services for inmates (e.g., pharmacy, laboratory, X-rays, clinic, etc.).

616

C16

Security Prowler 

All overtime required for security due to a breach of jail security, special search, overcrowding in a jail facility, etc.  Include security required for temporary, short-term housing (e.g., day room, hallway up to 72 hours, and special security at a local hospital).  Do not include normal prowler or post positions regularly assigned on a daily basis.

617

C17

State Parole Hearing Security 

All overtime required to provide security for State Parole Hearings.

618

C18

Transportation To/From Court 

All overtime required to provide transportation for inmates going to and from court.

619

C19

Transportation To/From Custody Facility

All overtime required to transport inmates to and from one custody facility in the County to another facility.

620

C20

Transportation To/From Medical Facility 

All overtime required to transport inmates to and from a medical facility.  If a patrol deputy transports a prisoner from his station to a medical facility and then to Men’s Central Jail, use Code 619 - Transportation to a custody facility.  If the prisoner remains at the medical facility or returns to the station, use this code.

621

C21

Transportation Statewide 

All overtime required to transport inmates to and from facilities outside of the County, including extraditions.

622

C22

Over-Population 

All overtime required for security due to jail over-population.

698

C98

Other Custody of Inmates – Not Listed 

Shall only be used for overtime required for the custody of inmates that are not otherwise listed/covered by a specific Overtime Reason Code.  Employee and supervisor shall ensure that the specific job performed and otherwise not listed/covered by a specific Overtime Reason Code, is clearly described in the “Detailed Explanation and Justification of Overtime Worked” area of the form.

CUSTODY OF INMATES

701

N01

Arrest, Felony

All overtime specifically required due to a felony arrest.  The arresting officer should include multiple activities (e.g., arrest, booking, evidence storage and report writing), under this code when more than one activity is on overtime.  If report writing is the only activity on overtime, use 712 - Report Writing.  If the arrest occurred during the regular shift but the investigation continued after the shift use 711 - Pre-Complaint Investigation.

702

N02

Arrest, Misdemeanor 

All overtime specifically required due to a misdemeanor arrest.  Include multiple activities under this code when more than one activity is on overtime (e.g., arrest, booking, additional investigation, transportation to custody facility, etc.).  If report writing is the only activity related to the arrest use 712 - Report Writing.

703

N03

Booking/Release 

Overtime required to book or release inmates.

704

N04

Crime Lab - D.U.I. 

All overtime attributed to analysis of evidence from driving under the influence cases (e.g., urine, blood, etc.).  *See Note.

705

N05

Crime Lab – Evidence 

All overtime attributed to the gathering and analysis of evidence for crimes other than D.U.I. (704) or narcotics (706).  *See Note.

706

N06

Crime Lab – Narcotics 

All overtime required for the gathering, handling, and analysis of narcotics; including clandestine laboratories.  *See Note.

Evidence Analysis

All overtime required for viewing, analysis, etc., of all evidence by employees not assigned to the Crime Lab.

708

N08

Evidence Gathering 

All overtime required for the gathering, preservation, recovery, security, or transportation of evidence by employees not assigned to the Crime Lab, including crime scene security.  If gathering and booking of evidence both occurred on overtime, record both activities under the code that required the most time.

709

N09

Evidence Storage 

All overtime required for the booking, storage, and maintenance of evidence by employees not assigned to the Crime Lab.  If gathering and booking of evidence both occurred on overtime, record both activities under the code that required the most time.

710

N10

Post-Complaint Investigation 

All investigative activity after the complaint has been filed.

711

N11

Pre-Complaint Investigation 

All investigative activity prior to a complaint being filed.

712

N12

Report Writing 

All overtime required for writing reports associated with crimes and criminal activity.  Include first reports, supplemental reports, and memos regarding suspect activity or unusual circumstances that may be of interest to detectives, force memos, etc.

713

N13

Special Investigation 

Overtime required for unique investigations not defined as 511 - Personnel Investigation; 710 - Post-Complaint Investigation; 711 - Pre-Complaint Investigation; or 715 -Traffic Investigation.  Use this code only if a more specific code does not apply (e.g., non-criminal organized crime information verification, etc.).

714

N14

Surveillance

Overtime specifically required for surveillances.  If an arrest occurs during the same overtime period, use the appropriate arrest code.

715

N15

Traffic Investigation 

All overtime required for traffic investigations. Include accident scene investigation, follow-up, photographs, Fatal Accident Investigation Team, etc.

716

N16

Miranda Duties 

All overtime required for Miranda duties.

717

N17

Line-up Duties 

All overtime required for line-up duties.

718

N18

Special/Priority Investigation 

All overtime required due to a special/priority investigation.

719

N19

Fingerprinting 

All overtime required for fingerprinting.

720

N20

DNA Collection/Processing 

All overtime required for DNA collection/processing.

721

N21

Curated Specimen 

All overtime required for the collection/processing of curated specimens.

722

N22

Booking Evidence 

All overtime required for booking evidence.

723

N23

Field Call RDO

All overtime required for a field call – RDO.

724

N24

Early Start 

All overtime required due to an early start.

725

N25

Late Call 

All overtime required due to a late call.

798

N98

Other Investigations – Not Listed 

Shall only be used for overtime required for investigations that are not otherwise listed/covered by a specific Overtime Reason Code.  Employee and supervisor shall ensure that the specific job performed and otherwise not listed/covered by a specific Overtime Reason Code, is clearly described in the “Detailed Explanation and Justification of Overtime Worked” area of the form.

OPERATIONS

801

P01

Air Support

All overtime required for flight crews and support personnel.

802

P02

Community Service 

All overtime required for City Council meetings, Contract City meetings, Youth Athletic League, and other types of community service not covered by a specific code.

803

P03

Crime Prevention 

All overtime required for crime prevention programs, lectures, neighborhood watch, youth awareness program, meetings, etc.  For surveillance to prevent crime use Code 714 - Surveillance.

804

P04

Directed Patrol 

All overtime required to support a patrol program based on specific data (e.g., Career Criminal Apprehension Program, crime analysis directed patrol, etc.).

805

P05

Duty Officer 

All overtime specifically required for a division or Department duty officer.

806

P06

Emergency Operations 

All overtime required due to an emergency operation.  Include Command Post Operations, activities during an emergency not considered a tactical operation, emergency supply runs, blood runs, area damage checks, etc., that have not been designated a Control Number (OCN)/Project Code, etc.

807

P07

Facility Maintenance 

All overtime required to maintain a Department facility.

808

P08

Facility Security 

All overtime required to provide security for a building or facility.  Do not include short term jail/prisoner security (refer to 616 - Security Prowler).

809

P09

Hazardous Materials Operation 

All overtime required to handle, conduct or coordinate a hazardous materials (Haz-Mat) operation.  Include Haz-Mat team call-outs, command post operations, area security, traffic control due to the Haz-Mat operation, evacuation teams, etc., that have not been designated a Control Number (OCN)/Project Code.

810

P10

Late Call - No Arrest 

All overtime required due to a late call when a more specific code does not apply.  If multiple units receive late calls that result in a shift holdover, use Code 814 - Shift Holdover.

811

P11

Selective Enforcement 

All overtime required due to a specific crime problem or "Police Hazard" that requires selective enforcement (e.g., Whittier Boulevard closure, saturation patrol, drunk driving checkpoints, traffic hazard citation program, etc.).

812

P12

Sheriff's Auxiliary Services 

All overtime required to support functions related to the Sheriff's Department reserves, posse, explorer scouts, civilian volunteer programs, etc.

813

P13

Shift Exchange 

All overtime required to facilitate body swaps, trades, and the exchange of shift hours.

814

P14

Shift Holdover 

All overtime expended when a majority of employees are held after regular work hours due to major workload problems.  This code should be used when all units remain in the field to handle calls, etc.

815

P15

Tactical Operation 

All overtime required due to a tactical operation.  Include dignitary security, Special Weapons Team call-outs, barricaded suspects, hostage/crisis negotiations, etc. Overtime expended by S.E.B. to assist Narcotics Bureau during the service of a high risk warrant shall be recorded as "Warrant Service" rather than "Tactical Operation."  Even though a tactical plan was implemented by a Special Weapons Team, "Warrant Service" was the primary reason for the overtime.

816

P16

Time Change 

All overtime required for time changes caused by Daylight Savings Time.

817

P17

Traffic Control 

All overtime required for traffic control.  Includes traffic signal malfunction, inclement weather, large crowds, traffic accidents, fires, etc.

820

P20

Department Security 

All overtime required for providing Department security.

861

P61

Crime Car

All overtime required for a crime car.

862

P62

Traffic Car 

All overtime required for a traffic car.

863

P63

Watch Sergeant 

All overtime required for watch sergeant duties.

864

P64

Field Sergeant 

All overtime required for field sergeant duties.

865

P65

Kennel/Stable Care 

All overtime required for kennel/stable care.

898

P98

Other Operations – Not Listed 

Shall only be used for overtime required for operations that are not otherwise listed/covered by a specific Overtime Reason Code.  Employee and supervisor shall ensure that the specific job performed and otherwise not listed/covered by a specific Overtime Reason Code, is clearly described in the “Detailed Explanation and Justification of Overtime Worked” area of the form.

OPERATIONS

921

D21

Traffic Control, DRO 

All overtime required for personnel who provide traffic control during a disaster.

922

D22

Evacuations, DRO 

All overtime required for personnel who conduct or assist with evacuations during a disaster, or who assist with rescues.

923

D23

Security, DRO

All overtime required for personnel who provide security protection for property or residents during a disaster.

924

D24

Transport Equipment/Supplies, DRO 

All overtime required for personnel who transport or assist with the transporting of logistical needs (equipment or supplies) during, or in response to, a disaster.

925

D25

Transport Personnel, DRO 

All overtime required for personnel to transport or assist with transporting personnel during, or in response to, a disaster.

926

D26

Air Patrol, DRO 

All overtime required by personnel for air operations in response to a disaster including reconnaissance, intelligence, rescue, or transportation of personnel during a disaster.

927

D27

Field Patrol, DRO 

All overtime required for personnel who provide law enforcement duties in and around a disaster area.

928

D28

Backfill Behind Emergency Responders, DRO 

Vacancy relief overtime backfilling for an employee assigned to work in a disaster area.

929

D29

Dispatch/Communications, DRO 

All overtime required by personnel for dispatch/communications during a disaster.

930

D30

Logistics, DRO 

All overtime required for personnel providing logistical support during a disaster.

931

D31

Administrative Support, DRO 

All overtime required for personnel providing administrative support during a disaster (e.g., checking personnel in, reports, filing, etc.).

932

D32

Checkpoints, DRO 

All overtime required for personnel working checkpoints established during a disaster.

933

D33

Department Emergency Operations Center Activation, DRO 

All overtime required for support personnel assigned to the Department Emergency Operations Center during a disaster.

934

D34

County Emergency Operations Center Activation, DRO 

All overtime required for support personnel assigned to the County Emergency Operations Center during a disaster.

935

D35

Incident Management Team Activation, DRO 

All overtime required for personnel assigned to an Incident Management Team during a disaster.

936

D36

Department Liaison, DRO 

All overtime required for personnel assigned to another agency during a disaster, and act as a liaison officer during that incident.

998

D98

Other Disaster Relief Operations – Not Listed 

Shall only be used for overtime required disaster relief operations that are not otherwise listed/covered by a specific Overtime Reason Code.  Employee and supervisor shall ensure that the specific job performed and otherwise not listed/covered by a specific Overtime Reason Code, is clearly described in the “Detailed Explanation and Justification of Overtime Worked” area of the form.

BUDGET ACTIVITY CODE

SPECIAL COMPENSATION/REIMBURSABLE**

RE01

RE01

Special Event Contract (902) 

All overtime required due to a special event coordinated and paid via another governmental agency (e.g., parade, carnival, concert, special security for a shopping center, etc.).  **

RE02

RE02

Private Entity Contract (903) 

All overtime required due to an event coordinated and paid by a private entity (e.g., security for the Olympics, movie site security, etc.).  **

RE03

RE03

School District Contract (904) 

All overtime required due to an event coordinated and paid by a school district (e.g., security at football games, dances, school carnivals, concerts, on-campus security during school hours, etc.).  **

RE04

RE04

Reimbursed Court Time (905) 

All overtime that is reimbursed by the court pursuant to contractual agreement (e.g., overtime used to replace absences, fulfill requests for supplemental courtroom bailiff services, after-hours / off-site event security, and to fill specific vacancies). **

RE05

RE05

Grant Other Reimbursed Event 

Overtime financed by reimbursable grant   costs. **

RE06

RE06

FSO Event 

Overtime financed by F.S.O. events. **

RE07

RE07

Other Reimbursable (909) 

All public entity contracts involving special billing (e.g., grants, agreements, non-routine outside agency investigations, and for filling contract vacancies). **

** REQUIRES A CONTROL NUMBER (OCN)/PROJECT CODE

TRAINING RELIEF/TRAINING

TRO1

TRO1

Training Relief – Departmental Training 

Training relief overtime of employee obtaining Departmental training.

TR02

TR02

Training Relief – P.O.S.T. Training 

Training relief overtime of employee obtaining P.O.S.T. training.

TR03

TR03

Training Relief – Unit-Level Training 

Training relief overtime of employee obtaining unit-level training.

TR04

TR04

Training Relief – Other 

Training relief overtime of employee obtaining other training.

TR05

TR05

Training Relief – S.T.C.

Training relief overtime backfilling employees attending S.T.C. training.

TR06

TR06

Training Relief - Firearms Qualification 

Training relief overtime of employee obtaining firearms qualifications training.

TR07

TR07

Training Relief - Training Development 

Training relief overtime of employee undergoing training development.

TR08

TR08

Attend Training 

Overtime required to replace an employee attending Department mandated training.

VACANCY RELIEF

VA01

VA01

Injury on Duty 

Vacancy relief overtime backfilling for an employee injured on duty (I.O.D.).

VA02

VA02

Leave 

Vacancy relief overtime backfilling for an employee on extended leaves of absence (e.g., pregnancy disability leave (PDL), sabbatical leave, and educational leave).

VA03

VA03

Loan 

Vacancy relief overtime backfilling for an item and/or employee loaned to another unit.

VA04

VA04

Sick 

Vacancy relief overtime backfilling for an employee absent due to non-work related injuries/illnesses.

Other Short-Term Absences 

Vacancy relief overtime backfilling for an employee on other short-term absences.

VA06

VA06

Relieved of Duty 

Vacancy relief overtime backfilling for an employee relieved of duty (ROD).

VA07

VA07

Military Leave 

Vacancy relief overtime backfilling for an employee on military leave.

VA08

VA08

Other Long-Term Absences 

Vacancy relief overtime backfilling for an employee on other long-term absences.

VA09

VA09

All Other 

Vacancy relief overtime backfilling for vacant positions and for all other reasons not listed above.  This code is to be used only in the event that one of the more specific codes does not apply (e.g., vacancy due to suspension). 

*Whenever a vacancy code is used, the name of the employee whom you are relieving shall be provided in the justification section (e.g., “replacement for Deputy Jones”).

UNUSUAL OCCURRENCE/NON-REIMBURSABLE**

PR01

PR01

Non-Reimbursed with OCN/Project Code (901) 

All overtime required due to an unusual occurrence shall be recorded using this code. **

PR02

PR02

County Emergency Response 

Includes costs for emergency responses to County declared emergencies that are further defined by a Control Number (OCN)/Project Code.  **

PR03

PR03

State Emergency Response 

Includes costs for emergency responses to State declared emergencies that are further defined by a Control Number (OCN)/Project Code.  **

Federal Emergency Response 

Includes costs for emergency responses to Federally declared emergencies that are further defined by a Control Number (OCN)/Project Code.  **

PR05

PR05

Other Emergency Response 

Includes costs for other emergency responses that are further defined by a Control Number (OCN)/Project Codes  **

**REQUIRES A CONTROL NUMBER (OCN)/PROJECT CODE

UNUSUAL OCCURRENCE/NON-REIMBURSABLE

PR06

PR06

Non-Reimbursed – NO OCN/Project Code 

Includes pre-approved non-reimbursable offset costs where NO Control Number (OCN)/Project Codes are required.