2-07/070.55 - Accounts Payable



This section maintains accounting records of goods and services obtained under various purchase, rental and maintenance agreements.  Responsibilities of the section include the following:

  • process payment and monitor expenditures under various purchase orders;
  • review reports of goods received from Department Units and process payment via the Auditor-Controller’s eCAPS system if the order, receipt and invoice information matched.  The Unit issues a violation notice form when a purchasing non-compliance is determined;
  • act as liaison between ISD Purchasing and Materials Management, Auditor-Controller, outside vendors and Department Units regarding procurement operations; and
  • reconcile purchase orders with the Department's Financial Management System (FMS) and the Auditor-Controller.