This section maintains all budgetary accounting records and certain specialized accounting records for the Department. Responsibilities of this section include the following:
input all expenditure documentation into the Department's Financial Management System (FMS), which enables production and distribution of financial and stock reports;
reconcile the Department's expenditure records with the Auditor-Controller's expenditure records:
determine Departmental expenditure costs distribution codes and symbols;
coordinate the processing of requisitions:
verify accuracy of expenditure account codes on all Departmental Supply Requisitions; and
review and input on-line all requisitions for services and supplies and fixed asset items above the Department’s delegated authority to ISD’s eCAPS Procurement system;
maintain perpetual inventory records for items stocked by and issued from the Central Supply Warehouse, and all other Units with inventory cost of $50,000 or more;
reconcile ISD invoices with the Auditor-Controller Vouchers and Department records;
approve payment data into the Auditor-Controller's eCAPS system for recording of expense and payment to the vendor; and
process all travel requests and travel advances and perform audits of expense claims.