2-07/070.05 - General Accounting



This section maintains all budgetary accounting records and certain specialized accounting records for the Department.  Responsibilities of this section include the following:

  • input all expenditure documentation into the Department's Financial Management System (FMS), which enables production and distribution of financial and stock reports;
  • reconcile the Department's expenditure records with the Auditor-Controller's expenditure records:
    • determine Departmental expenditure costs distribution codes and symbols;
  • coordinate the processing of requisitions:
    • verify accuracy of expenditure account codes on all Departmental Supply Requisitions; and
    • review and input on-line all requisitions for services and supplies and fixed asset items above the Department’s delegated authority to ISD’s eCAPS Procurement system;
  • maintain perpetual inventory records for items stocked by and issued from the Central Supply Warehouse, and all other Units with inventory cost of $50,000 or more;
  • reconcile ISD invoices with the Auditor-Controller Vouchers and Department records;
  • approve payment data into the Auditor-Controller's eCAPS system for recording of expense and payment to the vendor; and
  • process all travel requests and travel advances and perform audits of expense claims.